Privacy Policy

Last Updated: February 15, 2026

1. Introduction

TR Public Records, LLC, operating as TR Prompting Academy ("we," "us," "our," or the "Company"), is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website trpublicrecords.com (the "Site"), enroll in our AI prompt engineering courses, or otherwise interact with our services.

This policy is designed to comply with the California Consumer Privacy Act (CCPA), the California Privacy Rights Act (CPRA), the General Data Protection Regulation (GDPR), and other applicable data protection laws. By accessing our Site or using our services, you acknowledge that you have read and understood this Privacy Policy.

Company Contact Information:
TR Public Records, LLC
11801 Domain Blvd, Austin, TX 78758, United States
Email: academy@trpublicrecords.com
Phone: +1 (512) 555-0198

2. Information We Collect

2.1 Personal Information You Provide

We may collect the following categories of personal information when you voluntarily provide it to us:

  • Identity Data: Full name, username, and professional title.
  • Contact Data: Email address, telephone number, and mailing address.
  • Financial Data: Payment card details, billing address. (Note: Payment processing is handled by PCI-DSS compliant third-party payment processors. We do not store full payment card numbers on our servers.)
  • Profile Data: Your interests, preferences, course enrollment history, and learning progress.
  • Communication Data: Content of messages you send us via contact forms, email, or support tickets.
  • Employment Data: Company name, job title, and industry (collected optionally for corporate training inquiries).

2.2 Information Collected Automatically

When you visit our Site, we may automatically collect certain technical information, including:

  • Device Data: IP address, browser type and version, operating system, device type, and screen resolution.
  • Usage Data: Pages visited, time spent on pages, click-through rates, referring URLs, and navigation paths.
  • Cookie Data: Information stored through cookies, web beacons, and similar tracking technologies (see Section 7 for our Cookie Policy).
  • Location Data: General geographic location derived from your IP address (city/region level only).

3. How We Use Your Information

We use the personal information we collect for the following purposes:

  • Service Delivery: To process your enrollment, provide access to courses, track your learning progress, and issue certificates of completion.
  • Communication: To respond to your inquiries, send enrollment confirmations, provide customer support, and deliver important service-related announcements.
  • Improvement: To analyze usage patterns, improve our course content and user experience, and develop new educational programs.
  • Marketing: To send promotional communications about new courses, discounts, and academy updates (only with your explicit consent, and you may opt out at any time).
  • Legal Compliance: To comply with applicable laws, regulations, and legal processes.
  • Security: To detect, prevent, and respond to fraud, unauthorized access, and other security threats.

4. Legal Bases for Processing (GDPR)

For individuals located in the European Economic Area (EEA), United Kingdom, or Switzerland, we process your personal data based on the following legal grounds:

  • Consent: Where you have given explicit consent for specific processing activities (e.g., marketing emails, cookie preferences).
  • Contract Performance: Where processing is necessary to fulfill our contractual obligations to you (e.g., course enrollment and delivery).
  • Legitimate Interests: Where processing is necessary for our legitimate business interests, provided these do not override your rights (e.g., fraud prevention, analytics).
  • Legal Obligation: Where processing is necessary to comply with a legal obligation.

5. Your Privacy Rights

5.1 Rights Under CCPA / CPRA (California Residents)

If you are a California resident, you have the following rights under the California Consumer Privacy Act and the California Privacy Rights Act:

  • Right to Know: You may request disclosure of the categories and specific pieces of personal information we have collected about you, the sources of collection, the business purpose, and the categories of third parties with whom we have shared your information.
  • Right to Delete: You may request the deletion of your personal information, subject to certain legal exceptions.
  • Right to Correct: You may request correction of inaccurate personal information.
  • Right to Opt-Out of Sale/Sharing: We do not sell your personal information. We do not share your personal information for cross-context behavioral advertising.
  • Right to Non-Discrimination: We will not discriminate against you for exercising any of your CCPA/CPRA rights.

To exercise these rights, please contact us at academy@trpublicrecords.com or call +1 (512) 555-0198. We will respond within 45 days of receiving your verifiable request.

5.2 Rights Under GDPR (EEA/UK Residents)

If you are located in the European Economic Area, the United Kingdom, or Switzerland, you have the following rights:

  • Right of Access: You may request a copy of the personal data we hold about you.
  • Right to Rectification: You may request that we correct any inaccurate or incomplete personal data.
  • Right to Erasure ("Right to be Forgotten"): You may request the deletion of your personal data under certain circumstances.
  • Right to Restrict Processing: You may request that we limit the processing of your personal data.
  • Right to Data Portability: You may request a machine-readable copy of your personal data.
  • Right to Object: You may object to the processing of your personal data for direct marketing or based on legitimate interests.
  • Right to Withdraw Consent: Where processing is based on consent, you may withdraw your consent at any time.

To exercise these rights, please contact our Data Protection Officer at academy@trpublicrecords.com. If you are not satisfied with our response, you have the right to lodge a complaint with your local supervisory authority.

6. Data Sharing and Disclosure

We may share your personal information with the following categories of third parties:

  • Service Providers: Third-party companies that help us operate our business, including payment processors, email delivery services, cloud hosting providers, and analytics platforms. These providers are contractually obligated to use your information only for the services they provide to us.
  • Legal Requirements: We may disclose your information if required to do so by law, in response to a subpoena, court order, or government investigation.
  • Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred to the acquiring entity.

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

7. Cookies and Tracking Technologies

Our Site uses cookies and similar tracking technologies to enhance your experience. The types of cookies we use include:

  • Strictly Necessary Cookies: Essential for the Site to function properly (e.g., session management, security tokens). These cannot be disabled.
  • Analytics Cookies: Help us understand how visitors interact with our Site (e.g., pages visited, time on site). We use this data to improve our services.
  • Functional Cookies: Remember your preferences and settings (e.g., language, display preferences).
  • Marketing Cookies: Used to deliver relevant advertisements and track the effectiveness of our marketing campaigns. These are only set with your explicit consent.

You can manage your cookie preferences through our cookie consent banner displayed upon your first visit, or by adjusting your browser settings. Please note that disabling certain cookies may affect Site functionality.

8. Data Security

We implement industry-standard security measures to protect your personal information, including:

  • SSL/TLS encryption for all data transmitted between your browser and our servers.
  • Encrypted storage of sensitive data at rest.
  • Regular security audits and vulnerability assessments.
  • Access controls limiting employee access to personal data on a need-to-know basis.
  • PCI-DSS compliant payment processing through certified third-party processors.

While we take commercially reasonable steps to protect your information, no electronic transmission or storage system is 100% secure. If you have reason to believe that your interaction with us is no longer secure, please contact us immediately.

9. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including satisfying legal, accounting, or reporting requirements. Specifically:

  • Account Data: Retained for the duration of your account and for 3 years after account closure.
  • Transaction Data: Retained for 7 years for tax and accounting purposes.
  • Marketing Preferences: Retained until you withdraw your consent.
  • Analytics Data: Aggregated and anonymized data may be retained indefinitely.

10. Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that a child under 16 has provided us with personal information, we will take steps to delete such information promptly. If you believe that a child has provided us with personal data, please contact us at academy@trpublicrecords.com.

11. International Data Transfers

Our operations are primarily based in the United States. If you are accessing our Site from outside the United States, please be aware that your information will be transferred to, stored, and processed in the United States. We ensure that appropriate safeguards are in place for international data transfers, including Standard Contractual Clauses (SCCs) where required by GDPR.

12. Third-Party Links

Our Site may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to read the privacy policies of any third-party sites you visit.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, or legal requirements. We will notify you of material changes by posting the updated policy on this page with a revised "Last Updated" date. We encourage you to review this policy periodically.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

TR Public Records, LLC
11801 Domain Blvd, Austin, TX 78758, United States
Email: academy@trpublicrecords.com
Phone: +1 (512) 555-0198